Bid Manager

Type of role: full time permanent

Hours: Monday – Friday; 9:00am – 17:30

Holidays: 25 days

Overall purpose of the job:

  • Manage and complete large tender responses to win new business and manage the process from initial request to contract signature ensuring compliance with customer requirements and highlighting company value proposition.
  • Will provide valuable input into each opportunity qualification, win strategies, commercial discussions and solution delivery.
  • Manage and assist in the completion of all PQQs , RFIs, RFQs and RFPs by drawing upon Boilerplate information and making relevant to client requirements.
  • Create winning proposals and respond to RFPs by working with Sales Account Managers to understand client’s requirements and drawing upon resources around the business to help co-ordinate responses or proposals to reflect this.

Key responsibilities for this job:

  • Review, drafting and managing the delivery customer bid request materials received including PQQs, RFIs, RFPs and Tenders.
  • To review all content to ensure questions are being fully responded to, critiquing content, whether sales, technical, support etc and liaising with departments to update, amend and delete as appropriate ensuring consistent professional response.
  • Qualifying opportunities.
  • Organising and chairing all kick-off meetings and co-ordinating a win strategy.
  • Delegating and assigning workload to bid team to ensure efficiency throughout bid life and meet deadlines.
  • Co-ordinating and chairing all review meetings and monitoring progress and assess drafts.
  • Carrying out post bid reviews to evaluate lessons learnt from client feedback.
  • Review tender clarifications and attend customer clarification meetings as required.
  • To be lead point for all questions, points of clarification to and from the clients (In bids scenarios only) ensuring that all questions / points are completed within the tender guidelines.
  • Collating standard bid response documents in accordance with the Exponential-e defined styles and branding.
  • Making bid pricing recommendations, in collaboration with Sales, based on relevant data from other bids and available competitive intelligence
  • Management of the bid pipeline to ensure maximum opportunities are available
  • Providing bid follow-up activity assistance and expertise when needed to support the sales cycle.
  • To actively seek out new ways of finding new bid/tender opportunities
  • Work to tight deadline and go the extra mile (including hours) where required
  • Risk tracking and management throughout the bid process
  • Proof reading and formatting of documentation
  • Assisting with creation of PowerPoint presentations to present to clients at the shortlisted stage of the bid process.

Knowledge and experience required:

  • Experience working as a Tender or Bid professional within the IT/Telecommunications/Technology sector
  • Proven capability in delivering winning, large complex IT solutions opportunities.
  • Experience working in a sales driven environment responding to bids and tenders
  • Excellent time management skills.
  • Well organised self-starter with strong project management skills.
  • Excellent communication skills and strong attention to detail.
  • Excellent presentation skills
  • Ability to work under pressure, delivering to tight deadlines and manage multiple bids
  • Advanced MS Office skills (Word, Excel, Outlook, PowerPoint)
  • Ability to be innovative.
  • Ability to delegate.
  • Ability to adapt effectively to frequently changing situations and to prioritise
  • APMP Qualified – (Preferable, but not essential.)
  • Prince 2 Qualified (Preferable, but not essential)
  • Very strong attention to detail

Mission Statement

"Achieve the status whereby Exponential-e 3.0 is formally acknowledged among our peers, competitors and clients as the most advanced and innovative business technology enabler in The World. A World-class company..."

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